Adding Work Authorization details helps easily manage and track essential employee documents related to their work eligibility, such as Work Authorization, I-94, E-Verify, and Passport details. By providing a central platform for organizing these records, the module simplifies document management, allows for easy uploads, and ensures all necessary information is always up-to-date and readily accessible for both internal use and legal compliance.

Adding work authorization details to an employee

1. Navigate to the Employee main menu.
2. On the Employee page, select the profile for which you need to add work authorization details.
3. On the employee information page, click Work Authorization. You will see four tabs: Work Authorization, I-94, E-Verify, and Passport.

Work Authorization Tab

1. Under the Work Authorization tab, select the country and then choose the document type for that country.
2. Enter the document number.
3. Select the document status from the provided options.
4. Provide the date issued, valid date, and expiration date. Enter the A number and add comments.
   Note: The A number or the Alien Registration Number is a unique number assigned to a noncitizen by the U.S. Citizenship and Immigration Services (USCIS) for identification and record-keeping. You may add additional information if any in the comments box.
5. In the Attachments section, enter the document title.
6. Click the Choose File button to upload the document from your device.
7. To upload multiple files, use the Add button to add additional files.
8. Once all the required fields are filled out, click Save to store the details.

   

9. After saving, the work authorization record will appear in the list below.
10. To edit the details, click the edit icon.
11. To delete the record, click the delete icon.

I-94 Tab

1. Click on the I-94 tab. Enter the I-94 number.
2. Select the last arrival date and status expiry date.
3. Choose the status from the drop-down menu. Set the priority date.
4. In the Attachments section, enter the document title and select the expiry date.
5. Click the Choose File button to upload the related file from your device.
6. After filling in all the required details, click Save to store the I-94 record.

   

7. Once saved, the document will appear in the list below.
8. You can download the document by clicking on the download icon.
9. To view the documents, click the view icon.
10. If you need to remove the document, click the delete icon.

E-Verify Tab

1. Click on the E-Verify tab. Enter the E-Verification number.
2. Enter the Date and E-Verification status.
3. In the Attachments section, enter the document title and select the expiration date.
4. Click the Choose File button to upload the related file from your device.
5. After filling in all the necessary details, click Save.

   

6. The attachment will be listed in the table once saved.
7. You can download the document by clicking the download icon.
8. To view the document, click the view icon.
9. If needed, you can delete the document by clicking the delete icon.

Passport Tab

1. Click on the Passport tab. Enter the passport number.
2. Select the status of the passport.
3. Enter the place of issue and place of birth of the employee.
4. Enter the issued date, expiration date, and issuing country of the passport.
5. In the Attachments section, enter the document title.
6. Select the expiration date for the document.
7. Click the Choose File button to upload the related file from your device.
8. After filling in all the necessary details, click Save.

   

9. The document will appear in the list below once saved.
10. You can download the document by clicking the download icon.
11. To view the document, click the view icon.
12. To delete the document, click the delete icon.